1. NAME
The Club shall be called Clwb Gwerin Conwy Folk Club.
2. AIMS:
To provide on a regular basis, a place that is safe, affordable, friendly and welcome for the listening to and performing of, a wide variety of acoustic / folk music from all cultures and languages.
3. MEMBERSHIP:
A "Member" of the Club is defined as anyone over the age of 16 who is a regular attendee and supporter of the Club and who has registered their details on the club's membership list. (any dispute over who meets this definition shall be resolved by vote of the Management Committee).
Membership benefits:
Each Member shall have the right to vote at Annual General Meetings and Extraordinary General Meetings and to stand for election to the Management Committee.
Members will qualify for discounted entrance fees or other club events that may from time to time apply (For example entrance to professional artists nights).
4. MANAGEMENT:
a) The legal and financial affairs of the Club shall be run by a Management Committee consisting of Chair, Secretary and Treasurer.
b) Committee members shall be elected by ballot at the AGM to serve for a period of one year.
c) Members of the Committee shall retire at the end of each twelve month period, but shall be eligible for re-election.
d) The Committee shall ensure that any significant decision taken is recorded in writing and made available upon request by any member.
e) The Committee will encourage and rely upon the support of ordinary members in the general running of club nights and ancillary matters.
4.1 Complaints and dissatisfaction by the membership:
Shall in the first instance be raised by the members directly with The Committee.
If not resolved to the satisfaction of the membership then, as a last resort, a vote of "no confidence" in any member of the elected committee may be proposed by any member.
This will be decided upon by a simple majority vote at a general meeting of members.
5. GENERAL MEETINGS:
a) The Club's working year shall be from January 1st to December 31st.
b) The Annual General Meeting shall be held on a date to be determined by the Committee in January for the following purposes:
i) To receive the Chair's Report.
ii) To receive the Treasurer's Report.
iii) To elect members of the Management Committee.
iv) To transact any other business of the Club.
c) At least 28 days before the date of the AGM, the Members shall be notified of the place, date and time of the meeting by:
i) posting a written notice in the Club's meeting place.
ii) making oral announcements on at least two of the weekly club nights
iii) placing of announcements on the Club website.
d) An Extraordinary General Meeting may be called at any time by either:
i) The Management Committee.
ii) Requisition in writing signed by no fewer than seven Members.
e) A quorum for both AGMs and EGMs shall be no fewer than fifteen Members.
f) At all general meetings each member shall have one vote upon any matter submitted to the vote.
g) Proposals for changes to the Constitution and Rules may be made by any Member and must be received in writing by the Secretary no less than twenty one days prior to the next AGM (or EGM).
h) Such changes will be decided upon by a simple majority vote at the meeting and shall be binding upon the club.
6. FINANCE
a) The Club is a non-profit making organisation. Income raised is to be used to promote the aims of the Club.
b) The Management Committee shall hold Club funds in a bank account, withdrawal from which shall require the signatures of two members of the Committee.
c) Individual Members shall not benefit from Club income but can be reimbursed legitimate expenses.
The method or procedures by which such payments are made shall be agreed in advance by the Management Committee.
d) The Management Committee shall not:
(i) be empowered to spend at one time more than an agreed limit that shall from time to time be set by an AGM or EGM.
(ii) spend more than the bank balance current at that time.
e) Any non-monetary assets, e.g. equipment, shall not be owned by any particular Member but shall be the common property of the Club.
7. DISSOLUTION
The club will cease to exist if it does not meet on 12 consecutive weeks and there is no membership interest shown in continuing. In the event of the Club being wound up any assets remaining after payment of all proper debts and liabilities shall be distributed as follows:
a) Equipment owned by the Club shall be sold.
b) Any funds, including those realized from 7a), shall be donated to good causes related to music.
8. ADOPTION OF THE CONSTITUTION AND RULES
The fore-going Constitution and Rules were adopted at the Club's Annual General Meeting held at the AGM on the 15th January 2009 at 8pm